Description

Note:  This Traits filter is designed to work with the Keywords filter.

Purpose:  This filter allows the user to automatically collect items where Enterprise Vault (EV) did not index the content of the item/message, when using an eDP keyword search.

Description:
An Enterprise Vault (EV) environment may encounter items where the content of the message/item cannot be indexed, making the content non-searchable for keywords or phrases.  All other standard attributes like sent date, author and recipients, message type ...etc... are indexed and searchable.  As long as all of the other search criteria are met for those items, the eDiscovery Platform (eDP) product allows those items to be automatically considered qualified hits, without searching with the keyword filter. 

In order to consider the non-indexed items (items with no content data indexed) as qualified hits, the 'Include items that have not been indexed by Enterprise Vault' Traits filter needs to be checked. 




How this particular Trait filter interacts with the search as a whole must be understood in order to use this filter option effectively.  This filter can ONLY be used with the use of the Keywords filter.

Attributes indexed by EV are grouped by eDP into sections.  Individual filter attributes within the same section are OR'd together, while each section is AND'd together.
 

The filter sections are:
- Sender/Recipient
- Date
- Traits
- Keywords
- Retention and Policy Tags

Example of how the sections interact with 'include items that have not been indexed' and keywords:

Date Range of (1/1/2010 to 12/31/2010)
AND
(Sender=john.doe@veritas.com OR Recipient=john.doe@veritas.com)
AND
(Traits 'include items that have not been indexed' OR Keyword: Subject/Content contains 'hello')

The above search criteria would require an item to qualify all three filter sections before it would be considered a viable hit:
The item sent date falls within the Date Range AND the (author OR recipient) includes john.doe AND the item has (not been indexed OR contains the keyword 'hello')

• All items that fall within the Date Range AND the sender/recipient is john.doe AND is not indexed will be collected.
• All items that fall within the Date Range AND the sender/recipient is john.doe AND contains the keyword 'hello' is collected

An example using the 'include items that have not been indexed' in the Traits/Keywords section without keywords.
(Note: this example is for illustration purposes only, the product has been designed to ignore the 'include items that have not been indexed' filter if no keywords are present.)

Date Range of (1/1/2010 to 12/31/2010)
AND
(Sender=john.doe@veritas.com OR Recipient=john.doe@veritas.com)
AND
(Traits 'include items that have not been indexed')

This search criteria requires the item sent date falls within the Date Range AND the (author OR recipient) includes john.doe AND the item has (not been indexed)
In other words, only using the 'include non-indexed items' Traits filter without the Keywords filter will result in only 'non-indexed' items being returned as a qualified hit.

• Only items that fall within the Date Range AND the sender/recipient is john.doe AND is not indexed will be collected.
• No items that have been fully indexed will be collected.